WDP EWNI office
Hello, my name is Vix and I am the Office Manager for World Day of Prayer.
We are a small team of 4 at the Head Office in Tunbridge Wells and we have enjoyed reading your reports and seeing all the photos from the Taiwan Service. We are part of a 24-7, 365 day a year, women-led prayer movement, a real Blessing to us. Let us continue to share this locally, nationally and internationally.
WDP office in Tunbridge Wells
You will find us in the white building at the top of Commercial Road. Pop in for a cup of tea if you are in the neighbourhood!
Who are we
Currently we are a team of 4: Office Manager, Admin Assistant, Office Assistant and Web Administrator.
The original office was proving too small.
The staff were finding it very difficult to fulfil their roles and store all the paperwork – especially all the envelopes for Gift Aid, because they have to be stored for a period of seven years.
The committee looked at the possibility of moving premises but this proved to be too expensive. It was decided an extension would be the best option.
The WDP Office building in Tunbridge Wells won the 2012 award for the refurbishment of, and the extensions to, the building.
What does the office do
No 2 months are the same in the office so our jobs keep us on our toes! Throughout the year we deal with correspondence: processing and managing branch, prep day, online, overseas and website orders, paying our suppliers and other bills while keeping an eye on the budget, and answering queries via phone, email and post.
We process branch returns and Gift Aid envelopes (submitting claims to HMRC), update branch information, and liaise with prep day organisers. We prep for the National Committee meetings, the AGM, Link Day and the residential with room bookings, invites, agendas and programmes.
We maintain and develop the website, creating and coordinating digital communications and downloads – ensuring our content is regularly updated. We assist with the proofing and printing of materials, sorting out copyright and the music for the service; communicating with the mailing house, printers and couriers to meet our deadlines. Once a year we organise grant applications and payments.
We also manage the building that the office is in, keeping equipment updated and the building in good order.